• My default email notification setting, email notifications that you receive about activity on your proofs, or proofs that you have been invited to
• Email notification settings for my reviewers, email notifications sent to reviewers about activity on proofs that you own
• Notify me when my proofs are ready, telling you that a proof that you have uploaded has been processed
• Format of emails sent to me, determining whether emails sent to you are in HTML format or plain text

Email me about activity on my proofs

This setting is for the proof activity email notifications that you receive on a) proofs that you own, and b) proofs that you are a reviewer on.

This setting will take priority over anything set by a person sending a proof to you.

To set the frequency of the Proof Activity emails you receive:

1. Click Personal Settings on the Sidebar
2. Click the Proofing Defaults tab
3. Under Default email notification settings, edit the My default email notification setting field
4. Select an Activity email option
5. Click Save

Email my reviewers about activity on my proofs

This setting is for the emails sent to reviewers on proofs that you own.

This setting will not override anything set by a person you send a proof to in their Personal Settings.

To set the frequency of the Proof Activity emails sent to your reviewers:

1. Click Personal Settings on the Sidebar
2. Click the Proofing Defaults tab
3. Under Default email notification settings, edit the Email notification setting for reviewers field
4. Select an Activity email option
5. Click Save

Notify me when my proofs are ready

This email is sent to the person who has created a proof.

If a person has created a proof AND made another person the owner, then only the owner will get the Proof Made email.

To enable or disable your Proof Made email:

1. Click Personal Settings on the Sidebar
2. Click the Proofing Defaults tab
3. Under Default email notification settings, enable or disable the Notify me when my proofs are ready field
4. Click Save

Format of emails you receive

Activity email options

• You set the default Proof Activity email options for yourself and for your reviewers in the Proofing Defaults tab of your Personal Settings
• You can change the default activity email options for your reviewers on a selected proof using either the Tags & Settings section of the New proof page or the Settings section of the Proof Details page

The Proof Activity email options are:

• All Activity. Email is sent every time there has been activity on the proof (e.g. a new comment, reply or decision has been made).
• Replies to my comments. Email is sent only if someone adds a reply to a comment that made by a reviewer
• Decisions. Email is sent only when someone makes a decision.
• Hourly summary. Email is sent every hour with all comments, replies and decisions listed ONLY IF there has been activity in the last hour
• Daily summary. Email is sent every day with all comments, replies and decisions listed ONLY IF there has been activity in the last day
• Final Decision. Email is sent to everyone on the proof when the final decision has been made, i.e, when the last person to make their decision has done so.
• Disabled. No email notifications are sent.

Late proof emails

ProofHQ will automatically send an email notification when a proof reaches a deadline with a Status of Pending. The people who will be notified are:

• The owner
• Any person with a decision that is still pending

Email sender