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Comments

Contents

  1. 1 Comments
  2. 2 Using actions on comments
  3. 3 Attaching a file to a comment
  4. 4 Deleting a comment thread
  5. 5 Private comments

Comments

For all the info you need on making comments on proofs, please see the Commenting section on our Proof Viewer help page.

Using actions on comments

Using actions is a simple way to keep track of the results of each comment thread on a proof.  For example, you might set actions of "Ignore", "Make changes", "Request clarification" and "Completed" to keep track of where you are on each comment.

Once actions have been enabled anyone with edit rights on a proof can set an action on a comment thread.

To add an action to a comment:

  • Click the arrow to the right of Save
  • Choose Save and set action
  • Choose the relevant action


The action is added as a reply to the discussion thread.


Comments can be filtered by action in the sidebar, so you can see which comments have which action.


Setting up actions on comments

You can set up actions, as follows:

  1. Go to Account Settings
  2. Click on the Settings tab and go to the Actions section (at the top of the page)
  3. Click New action
  4. Enter action name
  5. Click Save
  6. Repeat steps 1 to 5 to create as many actions as desired
  7. Sort the actions in the order you want them to appear in the menu on the proof page by clicking the up or down arrows
NB: To set up actions you must have admin rights in the account (i.e. your profile must be Admin, Billing Admin, or Creator)


Attaching a file to a comment

You can attach a file to a comment, for example if you're referencing an image that you'd like to replace the existing one.

To attach a comment:
  • Click the Add comment button
  • Click Attach a file (just below the comments field)
  • Select the file that you'd like to attach from your computer
NB: File size for attachments to comments is limited to 100MB.



Deleting a comment thread

If there is a comment thread that you no longer want or need, you can delete it. You can do this by simply opening the relevant comment box (by clicking on the comment pin or in the side bar) and hovering over the coloured section of the box. An option to Edit or Delete will then appear (in line with the name) - simply choose Delete.
 
Once you have deleted a comment, there will no longer be a pin attached to the proof in respect of this comment and it will appear greyed out in the side bar. Further, it will not appear in the Print Proof page.



Private comments

We will shortly be releasing a Private Comments function, but until then you can keep comments private from certain people by using our copy function. This will allow you to copy the proof and simply delete any comments you wish to keep private before adding the relevant people to the (copied) proof. This means the people added will be able to see the proof at its current stage but will not be able to see the comments you wish to keep private. See Copy for further details.

 

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